Work book form t 1. Registration and publication of an order for employment

The fact that an employee is hired is recorded using an appropriate order, which is issued on the basis of a document signed between the employee and the employer.

The employment order is prepared and executed by an employee of the personnel or legal service, signed by the head of the organization and brought to the attention of the hired employee against signature. In the future, this order is already the basis for making appropriate entries in his work book, as well as for the accounting department to open a personal account for the employee.

To register and record persons hired, an organization can develop and use its own text form of an employment order. In this case, the content of the order must reflect the following data:

indication of administrative action,
surname, first name, patronymic of the hired employee,
the position (profession) for which the employee is hired,
name of the division or department,
wage level,
conditions of the probationary period (if necessary),
date of conclusion and number employment contract, on the basis of which the employee is hired.

A hiring order can be issued to a group of employees. Then all of the above points must be indicated in the order for each employee separately.

Also, to register persons hired under an employment contract, you can use a special unified form of an order (instruction) on the admission of an employee(s): form No. T-1 - used for the admission of one employee, form No. T-1a - for a group of employees.

Filling out the unified form No. T-1 and T-1a should not cause any difficulties, but there are still some features of their design that require explanation:

If an employment contract is concluded with an employee (employees) for an indefinite period, then in the “Date” line of form No. T-1 (in the “Work period” column of form No. T-1a), the “to” column is not filled in.

In form No. T-1, one of the forms of labor organization must be indicated as the conditions of employment and the nature of the work to be performed. For example, “part-time”, “permanently”, “as a transfer from another organization”, “to perform certain work”, “to replace a temporarily absent employee” and so on.
The tariff rate, salary and allowances in the employment order are indicated in accordance with and must correspond (coincide) with the terms of remuneration specified in the employment contract.

The main advantage of unified employment order forms is their comparative simplicity, much less formalization compared to the text version, which is largely arbitrary. In the unified forms there is no need to make notes about the employee’s agreement with the working conditions, about the completion of the necessary training, medical examination and so on. However, this entails the need to draw up approval sheets, a medical examination, a briefing sheet, etc.

According to the issued order, the employee must begin his professional duties on a certain day. If the employee does not go to work on the specified day without good reason, the order may be cancelled.

Decor labor relations with the employee also includes the issuance in writing of an order from the management of the business entity regarding the reception. The employment order is prepared by personnel officers after the company administration signs an employment agreement with the employee, and then endorsed by management.

After passing the interview, the future employee needs to fill out an application for employment and submit the documents required by law for employment.

The legislation does not classify an application as a document on the basis of which an admission order can be issued, since this document is prepared in accordance with the admission rules in force at the enterprise.

Registration of an employee for work presupposes the need to conclude an employment contract with him, which is a mandatory action for labor relations. It must be in writing.

An order for employment, Form T-1, is issued only after management has signed an employment contract with the employee. At the same time, the work order is one of the important documents for hiring a new employee.

It is important to understand that the employment contract is the source for issuing this order. Details, as well as the main points of the concluded agreement must be reflected in the issued administrative document.

Attention! The legislation does not specify the period during which the order must be drawn up. However, the Labor Code of the Russian Federation establishes the obligation of the employer to submit an order of form T-1 to the employee within three days from the fact of signing the employment agreement to familiarize himself with its contents.

The employer is given the right to refer to other documents as additional grounds in the issued employment order.

Form and samples of orders for employment of employees

How to write a job application correctly

To issue an appointment order, the unified T-1 form is usually used. If several employees are registered for work on the same day, then for these purposes you can use the T-1a form, which is a table. You can also use a company letterhead for these purposes, and the order itself can be drawn up in a free style using the required details.

Filling out the T-1 form must begin by indicating the full name of the organization or full name. entrepreneur. For companies it is also necessary to indicate the code according to unified directory.

Next you need to write down the order number. It can be end-to-end for all orders issued at the enterprise, or documents on personnel can be numbered separately with the addition of an additional letter index. Under the number that will be assigned to the document, it will need to be entered in the order book.

Next, the order records the date on which the new employee is accepted into the organization. If a contract was concluded with him for a specific period, then the date of dismissal must immediately be indicated. In addition, in the case of a fixed-term agreement, it is advisable to provide a separate column in the order, which will indicate in detail under what condition the employment contract will be automatically terminated.

Attention! The date on which the order was issued may not coincide with the date on which the employee is required to start working for the company. However, according to the law, it cannot be earlier than the date of signing the employment contract.

The next step is to enter personal data into the document - full name, personnel number, designation of the department in which the work will be carried out and the name of the position.

Column "Conditions of employment", as a rule, is filled out when the working conditions in which the employee will be differ from those accepted in the company. This could be part-time work, shortened working hours, etc. If the working conditions do not differ from those in which other employees find themselves, the column is not filled in.

The next column indicates information that the employee is being tested. It must be remembered that not all categories of workers can be tested upon admission.

bukhproffi

Important! If it is established for an employee, it must be indicated in the order and its duration. Also, the condition for this must be indicated in the employment agreement, otherwise the entry in the order will be invalid.

The next line records information about the concluded employment contract - its number and date.

After drawing up, the document must be signed by the head of the company or entrepreneur. After this, the order is presented to the employee against signature, who puts the date and signature.

What documents are drawn up after the order is issued?

The employment order is a source for the preparation of many other documents at the enterprise:

Order journal - after drawing up an order, its details must be entered into a special journal that takes into account all orders issued by the company;
Work book - you need to enter information about the citizen’s employment in it. The wording in it repeats the corresponding line of the order, and its details are recorded as the basis;
Personal card - opens for each new employee. Contains information about it based on the submitted documents. For a personal card, the standard T-2 form is usually used.
A personal file is a file in which copies of all documents related to the employee are entered. IN mandatory personal files should be opened for municipal and state employees. Commercial companies do this at will.
Notification of the military registration and enlistment office - if the hired employee is liable for military service, then the personnel officer or other responsible person must draw up a notification and submit it to the city military registration and enlistment office.

Is it possible to cancel an order?

According to the Labor Code, after the parties have signed an employment agreement, the employee must appear at work at the time strictly specified in it. If exact date the start of work is not specified in the contract, it is considered that it is necessary to go to work immediately the next day.

However, if the employee does not appear at his place on his first day of work, the administration has the right to cancel the employment contract. For this purpose, a corresponding order is issued. The same must be done with an appointment order. Typically, clauses on the cancellation of an order and a contract are included in one order.

Attention! But if more than one day has passed since the date of registration, and the employee for some reason changed his mind about working, it is no longer possible to cancel the order and the contract. In such a situation, the employee needs to file a resignation letter or terminate the contract by agreement of the parties.

Personnel documentation when accepting a new person into the company's staff is drawn up in accordance with the content of the employment order, filled out in the T-1 form.

You can download a free form and a completed sample order at the bottom of the article.

For registration, it is convenient to take the standard unified form T-1. If more than one person is to be hired, then form T-1a is taken, which is relevant when several people are hired to perform the same type of work or for the same position

The unified form of employment order is valid from April 3. 2004 and put into effect by Resolution No. 1 of 01/05/04.

The company has the right not to fill out the standard T-1 or T-1a form, but to draw up its own sample order. The main thing is to provide in the form the details of the primary documentation established by law 402-FZ (Part 2, Article 9). The developed forms and samples must be shown in the accounting policy. However, in practice, the unified order form T-1 is most often filled out, containing a sufficient set of fields to indicate the information required in accordance with labor laws.

Examples of unified order forms T-1 and T-1a:

Features of filling out these documents are given below.

If the order is not drawn up in a unified form, then it may take, for example, the following form (you can download this sample below):

The documentary basis for filling out an employment order is an employment contract, no matter what it is - fixed-term or open-ended, concluded for the main job or part-time.

An application from the employee to fill out the order form is not required. Some employers ask you to write when hiring, but this is solely their initiative; labor legislation does not require it. Such a request from the employer may be explained by the peculiarities of internal document management.

In turn, the completed sample T-1 serves as the basis for drawing up T-2 and recording it in the labor record.

If an employee is hired on a part-time basis (for example, at 0.5 rates), then the order is drawn up according to.

If the employer decides to formalize the hiring of personnel using the unified T-1 form, the following fields should be filled in (you can download the T-1 employment order form for free in word below):

Field name of the T-1 form	Information to be filled in
Company details	Name of the employer's company and OKPO
	Numbering is developed by each employer independently. The number can include not only numbers, but also letters, symbols, and signs for the convenience of accounting activities.
Date of preparation	The day the order was issued. Early registration is possible.
Accept with	The date of the employee’s first working day is determined by the employment contract
	The end date of the employment relationship is set, indicated if the contract is of a fixed-term nature. If an employee is hired for the period of replacement, then instead of the date in this field of the T-1 form, an event is written, upon the occurrence of which the relationship is terminated. This field of the T-1 form is not filled in if the contract with the employee is concluded for an indefinite period.
	Information about the hired employee based on the documents provided by him.
Personnel Number	A personal identification number assigned to an employee upon acceptance; the number remains with the person throughout his entire work activity.
Subdivision	Place where the newly hired employee will work
Job title	Name of position, profession, according to the staffing table
Admission conditions	Main or part-time
Salary	Components are indicated wages employee. The field is filled in according to the employment contract.
Trial	Indicated if the corresponding condition is included in the labor-type agreement. If the employment contract does not say anything about probation, then this period is not established and the field is not filled in.
Base	Requisites labor agreement with the worker. An application form from him for employment is not required.
Approving signature	The completed sample order T-1 is approved by the head of the organization
Signature for informational purposes	After approval by the manager, the document is handed over to the hired employee for review and signing.

Familiarization with the completed and approved administrative form must be carried out within three days from the employee’s first working day.

An example of a job application can be downloaded for free below. The presented form and completed sample order are valid for 2017.

If an employee is hired part-time

The order for part-time acceptance must still be filled out; you can use a unified document. In the field of the order “working conditions” it should be indicated that the employee is hired part-time, and it does not matter whether it is external or internal.

One of the most important basic documents for a personnel specialist is an employment order. Read about the intricacies of its design, download a ready-made sample

From this article you will learn:

How to write a job application

An order for employment must be drawn up; on its basis, an entry will be made in the work book. You cannot get by with one job application; the absence of an order is an administrative violation (Part 1 of Article 5.27).

Commercial organizations, according to , have the right to create and use their own forms of personnel document flow. Thus, everything depends on the traditions of the enterprise: some use the usual unified form, others add to it necessary changes, still others develop their own forms.

The basis for creating an order is an employment contract concluded between the employer and employee.

Design rules

At the beginning of the employment order, the mandatory details of the organization are indicated:

Name (exactly corresponding to the constituent documents). The abbreviated name of the organization is indicated only in cases where it is enshrined in its constituent documents. Please note that if your organization has an abbreviated name, it must be indicated (in parentheses) after the full name.
OKPO. The code according to the All-Russian Classifier of Enterprises and Organizations consists of eight digits and is retained by the organization throughout its existence. Essentially, this is a unique number that cannot be repeated by any other organization.
OKUD. The order for hiring a position according to the All-Russian Classifier of Management Documents has code 0301001. It is this that must be indicated in the column “Form according to OKUD”. If you use forms printed in a printing house, then this code will already be printed in the column.
Document data: date of issue, place and number in the organization’s document flow. Traditionally, a log of orders for personnel is used, and the number code is double: a digital designation of the date in combination with a digital-alphabetic code: the order of the order for this year and the letter “k” (personnel) or LS (“personnel”).

Since the order is entered into the journal after the manager signs it, it is better to enter these details manually.

Next comes the basis of the document: the number and date of the employment contract. For example, you entered into an employment contract with an employee, in which you indicated that he is obliged to start work on March 15, 201. Accordingly, this date of the beginning of the performance of official duties in accordance with the employment contract is entered in the employment order.

The “by” column is filled in only in cases where the employment contract is concluded for a certain period. If the employment contract is signed for an indefinite period, the “to” column of the employment order remains blank. If the term of the employment contract is determined, then there are several options for filling out the “by” column. The end of the employment contract may be determined by a specific date. In this case, this date is indicated in the employment order.

If the contract has a limited validity period, its expiration date is entered into the order; if the validity period is not specified, then it does not need to be entered.

After this, the content is formulated. It is extremely important to accurately enter the terms of the employment contract, avoiding discrepancies (Part 1, Article 68 of the Labor Code of the Russian Federation):

Employee working conditions. Be careful, especially when it comes to harmful or hazardous conditions labor according to SOUT.
Nature of work activity.
Position of the hired employee, structural unit.
Payment order.

In addition to the listed points, the order may include operating hours, information about the probationary period and other necessary information.

There is no need to put a stamp only if such a requirement is specified in the local regulations of the organization. But you need to sign. This is done by the head of the enterprise or an employee performing his duties (usually a deputy).

Familiarization with the order

You cannot delay placing an order. The employee must be familiarized with it no later than 3 days from the start of actual activity at the new location. Therefore, the HR department has these 3 days to prepare the document.

It is convenient to provide for this point in the design and add additional lines to the document for the employee to fill out: date of review, personal signature and transcript.

According to Article 62 of the Labor Code, employees have the right to receive copies of all personal documents. So if the HR department is contacted with such a request, it must be granted.

A copy (or an extract, if the order was drawn up simultaneously for a group of hired employees) is made according to the following rules:

The employee must write a written request to provide a copy.
The copy is certified.
Time to fulfill the request is 3 working days.

What labor legislation says about the order and its form

The formalization of the relationship begins with the signing by the employee and the employer of the main document for them - the employment contract.

The next mandatory stage is the issuance of an order (instruction) on hiring the employee.

Now, due to changes in accounting legislation, employers have the right to use independently developed and approved forms of accounting documentation, including employment order forms. It is also possible for the organization to make changes and additions to the unified form with their approval as part of the organization’s accounting policies.

In practice, most organizations, when issuing an employment order, continue to use the unified T-1 and T-1a forms unchanged, since they are convenient and universal.

Basis in the employment order

The order on the unified form T-1 indicates the employment contract concluded between the employee and the employer as the basis.

An application for employment is not a basis for issuing an order, just like a memo official authorized to carry out actual admission to work, and other internal documents.

If the employer considers it necessary to also refer to these documents in the order, he should enter the corresponding column in the approved order form.

Deadlines for issuing an employment order

Regarding the timing of drawing up and issuing an order, the law only says that it must be presented to the employee against signature within three days after the actual start of work.

This means that the employer must issue an order no earlier than the employment contract comes into effect, and no later than three days after the actual start of work.

In any case, the period for issuing an order for employment should not precede the start of work, so that in the event of cancellation of the employment contract (according to Article 61 of the Labor Code of the Russian Federation, if the employee has not started work, the employer has such a right) to draw up a smaller number of documents.

The procedure for familiarizing an employee with an issued order against signature within three days is simple: in the text of the order itself (in the unified form No. T-1) there is a place for this and the date of its execution.

The design and issuance of an order to hire an employee do not differ in any other features.